Monday, 17 May 2021 12:43

Why Is Paperless Workflow Almost Impossible To Achieve?

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Going paperless has been a revolutionary idea for businesses since the 1970s, but it wasn’t until the early 21st century did it become widespread. This principle has undeniable importance, but it also poses threats and constraints to business that goes into this kind of method.

 The idea of going paperless is simple: to have a workplace that uses limited to no paper at all.

One main reason for going paperless is for environmental and economic purposes. Several, if not all, environmental problems see the depletion of trees and forested areas as the problem. And this problem is seen to be impossible to be solved due to the demand for paper and print products. By refraining from using paper, it is believed that the need to cut down trees will be reduced to an absolute minimum. And by doing so, the cost of buying paper will also be cut as well as the price for paper production and transportation.

These rationales are justifiable with the evident need to conserve and preserve our world’s resources. However, this proposed solution also poses some problems in the course of its implementation.

Here are three primary reasons why going paperless is almost impossible and is hard to maintain.

Clerical Constraints

Not all workers, especially those who were not immersed in 21st Century technology, will find it challenging to work on a paperless business. And in case that a worker made an error while doing digital work, it won't be easy to fix if he or she has little knowledge of digital troubleshooting. In this sense, training needs to be done to avoid error - which will cost the business a sum of money either way.

Data Management

Just like paper, information stored on digital software is prone to cessation. It is admittedly true that millions of data can be stored in a simple hard drive or even in Cloud. But if these platforms get compromised, all your data will be lost. The problem of papers getting caught by fire is still present in the paperless workspace, but this time, on a different level.

Digital Problems

But the most critical problem that is seen in paperless business is security issues. Back when all workplaces deal with hardcopy paperwork, literal stealing of documents is a thing. Now, it still is a threat on digital platforms. Even a simple hacker can break down your company’s database and all your business’ information, whether trivial or crucial, can be breached and exploited for who knows what purpose.

Yes, admittedly, it is an excellent innovation to start moving into the paperless method of work. The demand for papers poses a challenge for environmental concerns from production to consumption. But we cannot deny that going paperless is nearly impossible and poses equivalent, if not more, dangerous problems for businesses and enterprises. We cannot tick the box for one concern while compromising another with the same importance as the former. 

The best way to solve this dilemma probably is for both sides to meet halfway. We can integrate technology into your business while keeping paper equipment in your workplaces. Eradicating the use of paper is not a good idea, but minimizing it is. At the same time, using innovative technology will allow you to make the workplace more efficient while traditional paperwork-method does its primary job: give hardcopy references. 

Are you looking for either paper services or technologies for your workplaces? Lucky you, RDS Team provides BOTH!

RDS Team offers printing services, products, plans, and other support services for an affordable price at flexible payment options. To know more about the RDS Team, browse our website www.rdsteam.com or schedule an appointment with the sales team. Visit us at 1900 NW 135th Ave. Miami, Florida 33182. You can also contact us at 877-959-2234 (Sales) or 888-242-4242 (Support) or send a contact form

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