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Government entities fall under varying degrees of sophistication of digital governance. The more advanced organizations seem to provide greater data access to serve the public and service members more effectively. Access to structured data offers opportunities through the implementation of end-to-end digital services that cut through agency data silos to enhance citizens’ experience. For this reason, every federal agency is making efforts to modernize it’s IT infrastructure and support systems. For instance, government departments and their workers can now be digitally connected to resources such as education programs or to local suppliers, companies, and prospective employees. Agencies should also consistently ensure that all citizens’ information and staff records are safe, organized, and accessible.
RDS can help, using our Advanced Document Capture Services to transform your files, converting unstructured digital documents, and scan paper files into usable electronic information. Best of all, our solution for document capture is customized to suit your needs. You can store data in the cloud, on your network, or use a hybrid approach. Similarly, to turn essential forms such as paper, PDF files, and photographs into editable and searchable electronic forms (e-forms), our Forms Management Services use strong optical character recognition technology to make this happen.
Congress passed the Federal IT Acquiring Reform Act, or FITARA, in December 2014. This law requires federal agencies to provide quarterly progress reports on the strategies of the departments to merge and optimize data centers, including the anticipated cost savings. Federal agencies receive a scorecard on their success every quarter, which determines the amount of financing they receive. Because of this, it is more critical than ever to have a clear data plan in place for agencies.
Almost all data begins as unstructured information. Applying a successful data policy effectively results in better decision-making for the Federal Government. Let us help you organize your data and optimize it by cleaning up, transferring, and tracking your data on an ongoing basis, beginning with data discovery, review, and aggregation.
Our Managed Print Services will allow you to make the most of your results. Our team will work closely with you to build a plan that starts from evaluating your technology and information management capabilities to monitoring usage and using useful metrics. Likewise, our Records Management Services will make valuable electronic records from your pertinent business records such as emails, PDFs, paper, forms, word documents and more.
Finally, our Enterprise Content Management (ECM) services will lighten the load of the digital data that has accumulated in your agency and give you the structure and process control to move it between different formats and into the hands of people who use it. Data cleansing, data classification, and data migration are provided by our ECM services, making it easier to find what you need when you need it.
The federal government is not exempt struggling, as companies grapple with capturing and utilizing the amount of data that exists in our digital environment. Strict regulations mandate how electronic records of federal agencies must be handled. The National Archives and Records Administration (NARA) serves as the record keeper of the nation where, for legal or historical purposes, such records are now preserved forever and provide safe access to vital information to constituents. It is the same knowledge in decades-old, legacy applications that would have been filed away in the past. In addition, the Federal Electronic Records Modernization Initiative (FERMI) mandates that, in accordance with NARA regulations and guidelines, all federal agencies maintain their records.
We provide many Intelligent eDiscovery Solutions in an attempt to comply with the Freedom of Information Act (FOIA). With speed and reliability, we help gather your electronically stored information. You can trust us to provide you with a comprehensive portfolio of industry-leading, cloud-based technology hosted in our secured ready environment for FedRAMP.
In addition, our Information Governance Services will help you enhance information security with data protection so that when you do share information with other departments and agencies, none of it is compromised. We will help keep your valuable information assets secured and mitigate risks so that you can recover from inevitable data breaches more easily.