What to Look for in Your Next Office Copiers

To help you make a decision, we’ve listed the functions and features to look for office copiers

Choosing the right copiers for your workplace might be complicated with so many possibilities. You want it to be strong enough to meet the needs of your office but not so advanced that you end up paying for more than you require. When selecting your new office copiers, you must plan strategically like with other business decisions.

If you’re seeking to buy office copiers in the near future, it’s a good idea to think about all six of the criteria above so you can make the best decision for your company today and in the future.

Here’s What To Look For When Buying Office Copiers

Color options 

One of the first things you should think about is whether you need a color or black-and-white copiers. Because black and white copiers only require one toner cartridge, but color copiers require four distinct types, black and white copiers are substantially less expensive both each copy and over time. A black and white alternative may fit your budget and business demands unless you rely on your printer and copier for color papers, such as marketing or branding materials.

  • Output speed

Multifunction printers and copiers today have output rates ranging from 30 to 40 pages per minute (ppm) for color copiers to over 100 ppm for high-speed copiers. To assess if a high-speed solution is a proper investment, consider your company’s printing and copying demands. A high-speed copier will assure efficiency and eliminate bottlenecks if you have a larger company or organization that requires vast numbers of copies or prints, while a lower-speed copier will do for small organizations and enterprises with low-volume printing demands.

  • Finishing options 

If you print more than single pages, you may realize that adding finishing and organizing functions to your printer saves time and reduces the need to outsource marketing materials. Multifunction copiers and printers can now come with a choice of accessories and finishing options to help you meet more of your business’s demands.

  • Mobile connectivity 

Many of us are unable to function without our cell phones. They make our life simpler by assisting us with our regular activities. They can also make printing more convenient for you. Have you ever gone to your printer only to find an empty tray because you forgot to push print on your computer? Isn’t it irritating? You don’t have to be tethered to your computer to immediately reproduce or obtain papers you want. Mobile devices may now connect to printers, allowing you and your team to print or transmit scans from anywhere, saving you time and aggravation.

  • Security

When a copier is linked to your network, it opens the door for hackers to access important information. Consider this: your workplace copier is linked to your Wi-Fi and emails, which are essentially the keys to the kingdom. 

As such, it’s critical to check that the copier:

  • Has encryption and multi-layered security built in.
  • Provides user activity control.
  • Has security measures in place to ensure that unauthorized persons cannot access information?
  • Provides options for erasing data after use.
  • Supplies and support

Copiers, like any other business, are one-of-a-kind. They require various supplies, including ink and toner. It’s a good idea to consider how much ink and toner a printer uses to assist you to make a selection. Because ink and toner will be an ongoing expense for your organization, choosing the proper ones that won’t hurt your bottom line might make all the difference. 

Many businesses, on the other hand, choose an all-inclusive service. This would allow you to pay a fixed fee per page printed, as well as for all toner, servicing, and repairs. You will be aware of all of your expenditures in advance.

  • Wireless functionality 

Employees who work from computers or smartphones are common in most offices. Copiers with wifi or Bluetooth connectivity offer extra features. The computer may also connect to a document management system using this functionality. Users can access electronically stored data without needing to transfer them through a computer by using copiers.

  • Budget 

When deciding on a budget for a new copier, keep in mind that the upfront expenditures may be increased by the cost of ink replacement. It’s not uncommon for low-cost printers to have high ink replacement costs. The explanation is that this is how manufacturers generate money.

Businesses are increasingly opting to lease printers. The monthly lease charges are easier to budget for than the one-time cost of buying a multifunction copier. Leasing also helps businesses to keep up with developments in printer technology.


If you’re looking for new office copiers, thinking about these features might help you make the best decision.

For many people, a copier is just another machine that sits in the background and goes unnoticed until it breaks down. Overall, your copier should be there to ensure that specific tasks are completed correctly. To that end, every decent copier requires the services of a reputed copier vendor or dealer to ensure that everything runs well.

We have a wide range of multifunction printers and copiers for you to pick from, from robust, budget-friendly solutions to rapid-output printers with a number of functions. Reach out to RDS Team immediately or fill out the contact form to request a consultation to learn more about our choices or find the solution that best fits your budget and business.


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