Increase business agility with DocuWare

DocuWare enhances business agility by offering solutions to efficiently manage, store, and share documents from any location or device. Its features include automated workflows for simplified approvals and processing. With options for on-premise or cloud solutions, DocuWare facilitates user adoption, document security, and provides a seamless customer experience. This ensures teams remain productive, processes stay operational, and documents are secure, accessible, and compliant. Additionally, it offers integration capabilities with various applications to create seamless workflows.

Benefits with DocuWare

DocuWare enhances efficiency by enabling users to easily find and retrieve all related documents with a single search. It allows sorting and filtering to narrow searches for quicker results. By automating capture, indexing, routing, and archiving tasks, DocuWare reduces manual document handling, allowing businesses to focus on strategy and growth. This increased efficiency and automation make businesses more agile and competitive, enabling faster responses to customer and business needs.

An ideal solution for distributed and remote teams

DocuWare allows users to find and manage documents and workflows across various devices, including laptops, home PCs, and smartphones, through secure access available only to authorized users. Task lists, email notifications, and reminders keep everyone informed and ensure digital workflows progress smoothly. With internet access, documents can be accessed from anywhere, enhancing flexibility and productivity by eliminating manual tasks and delays associated with paper documents. By removing barriers to customer service caused by distributed teams and paper-based processes, DocuWare enables businesses to exceed customer expectations and stay competitive.

Accelerate the speed of your business with digital workflows

DocuWare minimizes time spent on paper management, allowing focus on strategic growth activities. Electronic documents are stored in a centralized, backed-up repository, ensuring security and preventing loss, with access restricted to authorized individuals. DocuWare's workflows facilitate instant information sharing. Users can utilize pre-built workflows or create ad-hoc processes as required, flag exceptions for quick response and issue resolution, and empower teams with faster approvals, reviews, and records retention policies, enhancing overall efficiency and productivity.

See results fast when you automate business processes

Automating business processes across departments and industries enhances efficiency and data security:

• In Accounting, automate invoice approvals and AP processes, accelerating Accounts Receivable with stress-free audits.
• In Human Resources, streamline the interview process and enable employee self-service actions to save time.
• In Healthcare, secure medical records processing ensures restricted access to patient records.
• In Manufacturing, clear documentation of process documents ensures production stays on budget and schedule.
• In Education, automate workflows for processing and sharing student records and financial documents to meet compliance requirements.

Protect your data and stay compliant

DocuWare offers robust support for various regulatory guidelines such as HIPAA, GDPR, Sarbanes-Oxley, SOC 2, and Type I security. Key features include rights-protected access, legally binding digital signatures, and file encryption options. Workflow and document access are managed via password-secured rights, with control over versioning and changes, along with specified permissions for viewing, editing, and storage. Activity logging and reporting ensure transparency, while records retention schedules can be created and managed. Additionally, data encryption safeguards information, rendering it inaccessible even to system administrators.

Leverage integrations to digitize paper and work anywhere

DocuWare simplifies document archival and retrieval by offering integrations with around 500 different applications, including popular ones like SAP, Sage, QuickBooks, and MS Dynamics. Users can store documents and emails directly from Outlook™ and transfer business data seamlessly into ERP systems. Additionally, DocuWare integrates with Ricoh devices for scanning, indexing, and printing, and offers advanced integrations into third-party products through Smart Integration Workflows. Other features include Smart Connect for seamless application connections, Intelligent Indexing for automatic document indexing, the DocuWare Printer for direct printing from line of business applications, and mobile apps for on-the-go document access and scanning. These integrations enable users to accomplish tasks more efficiently and effectively.

Why People Love Us?

The formula for our success is based on the golden rule.

“Treat others as they want to be treated”

Applying that simple formula, we have earned the trust of our clients and received hundreds of 5 Star Reviews and customer references.

We are so thankful to everyone for the kind words. It inspires US to continue bringing affordable solutions for all your Workspace Innovations such as printers,MFP copiers, Managed Services, Smartboards, VOIP phones, and more. You have access to low-cost monthly subscription plans, fast delivery, remote and on-location technical support. When our customer’s copiers can’t be repaired on the spot, we provide them with a free loaner right away. “If we can’t Fix It We’ll replace it”

We can offer you Flexible Monthly or Costsaver Lease Plans.

No gimmicks, hidden fees, headaches, or extra repair fees.