Copier Leasing for Hotels and Hospitality
A hotel runs three different print jobs in one building: the front desk, the back office, and whatever the events team needs by tomorrow morning.
Three Workloads, One Property
Front desk needs registration cards and folios instantly and reliably, at all hours. Back office
runs payroll, purchasing and compliance paperwork. Banquets and events need menus, place cards and
programs in color, often at short notice and to a standard a guest will see. Those are genuinely
different requirements, and putting all three on one undersized machine is why hotel copiers fail
early.
It Runs When You Do
Hospitality does not stop at five o’clock, and a machine that is down at check-in is a queue in
the lobby. Our agreements carry a contractual four-hour on-site response, and if a machine under
contract cannot be repaired we replace it. Florida also brings its own problem — humidity ruins
paper, and a great many hospitality service calls we take are jams caused by stock left out of its
wrapper in a damp store room.
Multiple Properties
If you run more than one property, the practical win is one agreement across all of them —
supplies arriving automatically, one bill, and volume reporting by site. That is what a
managed print program is for, and it usually reduces cost
by right-sizing the fleet rather than by negotiating toner.
What We Usually Place
Color matters more here than in most sectors because guests see the output. The
Ricoh IM C2500 from $169 a month covers front and back
office comfortably, and the Epson AM-C6000 at 60 ppm from
$209 suits properties running real event volume. Compact units such as the
Brother MFC-L9670CDN from $69 work well behind the
desk where space is tight.
Common Questions
What copier suits a hotel front desk? Something compact, quick from idle and highly reliable. Front desk work is short bursts at unpredictable hours, so first-page-out time matters more than rated pages per minute.
Can one agreement cover several properties? Yes. A managed print program puts every property on one agreement with automatic supplies and volume reporting by site.
Why do hotel copiers jam so often in Florida? Usually paper rather than the machine. Humidity affects stock left out of its wrapper, and damp paper misfeeds. Storing reams sealed until use removes a surprising share of service calls.
What Every Agreement Includes
- Guaranteed four-hour on-site response, written into the service agreement
rather than quoted as an average. - If a machine under contract cannot be repaired, we replace it. No argument
about whose problem a dead machine is. - Our own technicians. RDS employees who carry common failure parts, so most
calls close on the first visit. - Installation, network and scan setup, and training included.
Talk to Us
Tell us your monthly page volume, how much of it is color, and how many people share each
machine, and we will size it properly rather than selling you more device than you need. Call
(888) 242-4242 or request a quote.
See copier leasing for terms and monthly figures,
copier repair if you already have equipment, or
managed print services if you are running a fleet.
