Copier & Printer Leasing for Boca Raton Businesses
Boca Raton holds an unusually high concentration of corporate headquarters and financial services for a city its size, along with the technology and research activity around the Boca Raton Innovation Campus and Florida Atlantic University.
Corporate head offices care about consistency and appearance. Board materials, investor documents and client proposals all leave the building under the company’s name, so color accuracy and finishing options carry real weight in what we place in Boca Raton.
RDS leases, rents, sells and services multifunction copiers and printers throughout Boca Raton and the wider Palm Beach County.
Our Guarantees in Boca Raton
- Guaranteed 4-hour response. Not an aspiration and not an average — a guaranteed on-site response time for Boca Raton, written into your service agreement.
- If we cannot fix it, we replace it. This one is ours alone in this industry. If a machine under contract cannot be repaired, we replace it — you are never left running a business around a dead copier.
- Leasing from $69 per month. The exact figure depends on speed, color and volume, so tell us what you actually print and we will quote it properly.
- Rated 4.9 out of 5 on Google. By the businesses we already look after across Florida — 195 reviews and counting.
- Miami-Dade County certified SBE, and a State of Florida certified minority-owned business. RDS is Latino-owned, and its partners each bring more than 40 years in the industry.
Leasing works the same way across the rest of the state — see our copier leasing page for terms, what is included and how pricing is worked out.
Who We Work With in Boca Raton
The businesses we equip most often in Boca Raton are:
- Corporate headquarters and regional offices
- Financial services, wealth management and accounting firms
- Technology and research operations at the Innovation Campus
- Medical practices and specialist clinics
Service & Support in Boca Raton
Boca Raton is covered from our Miami headquarters. Our technicians carry parts and consumables for the models we place, so most service calls in Boca Raton are resolved on the first visit instead of becoming a return trip for a part.
Every agreement includes installation, network and scan-to-email configuration, user training and ongoing service. If you already run equipment in Boca Raton that you did not buy from us, we will take over its service.
Lease, Rent or Buy in Boca Raton
Most Boca Raton businesses lease. A lease bundles equipment, service and toner into one predictable monthly cost, keeps the technology current, and lets you re-size the machine as the business changes rather than owning hardware that no longer fits. Short-term rentals cover projects, seasonal demand and temporary offices, and outright purchase is available if you would rather own the asset.
What Drives the Price of a Copier Lease in Boca Raton
Leasing starts at $69 per month, but the honest answer to “what will ours cost” is that it depends on four things, and any Boca Raton dealer who quotes you a figure before asking about them is guessing.
- Term length. The same machine spread over 60 months costs less per month than over 36, and more overall. Shorter terms cost more monthly and leave you free sooner.
- Speed. Pages per minute is the headline number on every brochure and the one most often over-bought. A 30 ppm machine and a 60 ppm machine cost very different amounts, and most offices never queue at either.
- Color. Color costs several times what black and white costs per page. The question is not whether you want color, it is what share of your volume genuinely needs it.
- Volume. Monthly page count sets the machine class. Running a small device far above its duty cycle is the most expensive mistake in this industry — it fails early and the service costs climb long before it does.
Tell us what you actually print — rough monthly pages, how much of it is color, and how many people share the machine — and we will specify to that rather than to a price list.
Lease Terms and the Clauses Worth Asking About
The equipment is rarely the problem. The paperwork is. Before signing anything in Boca Raton, with us or anyone else, get clear answers on the following.
- What is the cost per page, and can it rise? Service is normally billed per page. Ask what the rate is, what it includes, and whether the contract allows annual increases — and if so, capped at what.
- What is the minimum monthly volume? Some agreements bill a minimum whether you print it or not. If your volume is seasonal, this matters.
- What happens if the machine cannot be repaired? Most contracts say the dealer will try. Ask what happens if trying fails. Ours says we replace it.
- How does the term end? Some copier leases roll automatically into a further term unless you give written notice inside a specific window, often 90 to 180 days before the end. Ask what the notice period is and diary it the day you sign.
- What happens at the end — return, buy or renew? A fair-market-value lease and a one-dollar-buyout lease look similar monthly and end very differently. Ask which one you are being quoted.
Should You Buy Instead of Lease?
Purchasing outright suits a specific profile: modest volume, a long intended life, and a preference for capital expenditure over an operating cost. The trade-off is that depreciation, obsolescence and post-warranty repairs all become yours. In practice most Boca Raton offices lease, because a copier is a tool rather than an asset and because a fixed monthly figure is easier to plan around than a five-figure check followed by unpredictable repair bills. Where buying is genuinely cheaper over the term, we will say so and show the numbers.
Common Questions from Boca Raton Businesses
How quickly can you get a technician to Boca Raton?
We guarantee a 4-hour response from your call to a technician on site. Boca Raton is on an established route for us, not an outlying job. That is a commitment we put in the agreement, not a marketing line — and if you need tighter terms for Boca Raton, tell us what downtime actually costs you and we will put it in writing.
Do you service copiers you did not supply?
Yes. We regularly take over maintenance of existing equipment in Boca Raton, including machines placed by other dealers. We inspect it first and tell you honestly whether it is worth putting under contract or whether replacing it costs less over the term.
Can I rent a copier in Boca Raton short term?
Yes. Short-term rentals suit temporary offices, seasonal workloads, project sites, audits and events. If you need a machine in Boca Raton for a few weeks or months, renting is usually the cheapest route.
Need a machine for a short term instead? See copier rental in Boca Raton — daily, monthly and project rentals with delivery, toner and service included.
Machine already broken? We repair copiers and printers in Boca Raton on any major brand, including equipment we did not sell — see copier repair in Boca Raton.
Running more than a handful of devices? Managed print services in Boca Raton puts the whole fleet on one agreement and one cost per page, starting with a free audit.
Get a Quote for Boca Raton
Tell us your monthly page volume, how much of it is color, and how many people share the machine, and we will size it properly rather than selling you more device than you need. Call (888) 242-4242 or request a quote for Boca Raton.
For the wider picture, Boca Raton falls within Palm Beach County — see copier leasing in Palm Beach County for every town we serve and how support is routed.
What the Machines Cost in Boca Raton
Monthly lease payments, with service and genuine consumables included. Most dealers will not publish these; we would rather you knew before you called.
| Machine | Type | Lease from |
|---|---|---|
| Brother HL-L6415DW | Mono laser printer, 52 ppm | $49 |
| Brother MFC-L9670CDN | Color all-in-one, 42 ppm | $69 |
| Ricoh IM 2510 | A3 mono multifunction, 25 ppm | $149 |
| Ricoh IM C2510 | A3 color multifunction, 25 ppm | $159 |
| Epson AM-C6000 | A3 color multifunction, 60 ppm | $209 |
The full range runs from $49 to $209 a month — every machine and its figure is on our copier leasing page. Your actual number depends on configuration, volume and credit approval, so tell us what you print in Boca Raton and we will quote it properly.
Nearby Areas We Also Serve
Boca Raton is part of our Palm Beach and the Treasure Coast coverage. We also lease and service copiers and printers in Delray Beach, Boynton Beach, Palm Beach, Riviera Beach, Greenacres. For the full list of Florida cities we cover, see our service area.
Who You Are Dealing With in Boca Raton
RDS Team was started in Miami in 2008 by two people who had already spent their working lives in this industry. Gustavo Hermida and Mike Martin both began in 1982 — more than forty years each, over eighty between them — and first met in the mid-1990s at a large nationwide company, Gustavo a sales manager, Mike an operations manager.
Gustavo came up through business development and management: New York, Sales Manager at Ricoh Corporation, later VP of Sales at Nur Macro, now part of HP. Mike came up the other way — he started as a shop technician, worked his way up to operations manager, then founded his own company exporting the same equipment. In 2008 Gustavo walked into that office with the idea of opening a local operation, and they did.
The principle it was built on was simple: when the banks say no, we say yes. We look past the credit score at the business in front of us, which is why companies turned away elsewhere are running our equipment in Boca Raton today. RDS was named to the Inc. 5000 in 2018. The growth came from value and, above all, service. Read the RDS story or meet the team.
Brands We Lease and Service in Boca Raton
RDS is an authorized dealer for Epson, Ricoh, Brother and Canon wide format. We also sell and service HP. Every machine we place in Boca Raton is installed, maintained and repaired by our own technicians, not a subcontractor. Not sure which brand fits your volume? Call us on (888) 242-4242 and we will size it with you.
