Copier & Printer Leasing for Orlando Businesses
Orlando is far more than its attractions. Lake Nona’s medical cluster, the simulation and training industry in Central Florida Research Park, and the enormous hospitality supply chain all run document-heavy operations, and all of them are within our own service territory.
We keep a location in Orlando rather than servicing it from South Florida, which is the practical difference between a technician arriving the same day and a machine sitting dead until someone drives up the turnpike.
RDS leases, rents, sells and services multifunction copiers and printers throughout Orlando and the wider Orange County.
Our Guarantees in Orlando
- Guaranteed 4-hour response. Not an aspiration and not an average — a guaranteed on-site response time for Orlando, written into your service agreement.
- If we cannot fix it, we replace it. This one is ours alone in this industry. If a machine under contract cannot be repaired, we replace it — you are never left running a business around a dead copier.
- Leasing from $69 per month. The exact figure depends on speed, color and volume, so tell us what you actually print and we will quote it properly.
- Rated 4.9 out of 5 on Google. By the businesses we already look after across Florida — 195 reviews and counting.
- Miami-Dade County certified SBE, and a State of Florida certified minority-owned business. RDS is Latino-owned, and its partners each bring more than 40 years in the industry.
Leasing works the same way across the rest of the state — see our copier leasing page for terms, what is included and how pricing is worked out.
Who We Work With in Orlando
The businesses we equip most often in Orlando are:
- Medical and research operations around Lake Nona
- Simulation, training and defence contractors in Research Park
- Hospitality groups and their back-office operations
- Professional services in the downtown Orlando core
Service & Support in Orlando
Orlando is covered from our Orlando location. Our technicians carry parts and consumables for the models we place, so most service calls in Orlando are resolved on the first visit instead of becoming a return trip for a part.
Every agreement includes installation, network and scan-to-email configuration, user training and ongoing service. If you already run equipment in Orlando that you did not buy from us, we will take over its service.
Lease, Rent or Buy in Orlando
Most Orlando businesses lease. A lease bundles equipment, service and toner into one predictable monthly cost, keeps the technology current, and lets you re-size the machine as the business changes rather than owning hardware that no longer fits. Short-term rentals cover projects, seasonal demand and temporary offices, and outright purchase is available if you would rather own the asset.
What Drives the Price of a Copier Lease in Orlando
Leasing starts at $69 per month, but the honest answer to “what will ours cost” is that it depends on four things, and any Orlando dealer who quotes you a figure before asking about them is guessing.
- Scanning and workflow. Single-pass duplex scanning, OCR, scan-to-folder and secure release. For document-heavy offices this often matters more than print speed does.
- Term length. The same machine spread over 60 months costs less per month than over 36, and more overall. Shorter terms cost more monthly and leave you free sooner.
- Speed. Pages per minute is the headline number on every brochure and the one most often over-bought. A 30 ppm machine and a 60 ppm machine cost very different amounts, and most offices never queue at either.
- Color. Color costs several times what black and white costs per page. The question is not whether you want color, it is what share of your volume genuinely needs it.
Tell us what you actually print — rough monthly pages, how much of it is color, and how many people share the machine — and we will specify to that rather than to a price list.
Lease Terms and the Clauses Worth Asking About
The equipment is rarely the problem. The paperwork is. Before signing anything in Orlando, with us or anyone else, get clear answers on the following.
- What happens at the end — return, buy or renew? A fair-market-value lease and a one-dollar-buyout lease look similar monthly and end very differently. Ask which one you are being quoted.
- Who pays for return shipping and de-installation? At the end of a term this can be a real invoice arriving at a moment nobody budgeted for. Ask before, not after.
- Is the service agreement separate from the lease? They usually are, and they usually end on different dates. Know both dates.
- What is the cost per page, and can it rise? Service is normally billed per page. Ask what the rate is, what it includes, and whether the contract allows annual increases — and if so, capped at what.
- What is the minimum monthly volume? Some agreements bill a minimum whether you print it or not. If your volume is seasonal, this matters.
Should You Buy Instead of Lease?
There is a case for buying, and it is narrower than people expect: light monthly volume, an intention to keep the machine well beyond five years, and a preference for spending capital rather than financing it. What you take on in exchange is depreciation, the risk of the technology dating, and every repair once the warranty lapses. That is why most Orlando offices we quote choose to lease — a copier earns nothing sitting on the balance sheet, and a known monthly figure plans better than an unknown annual one. When the sums favor buying we will tell you.
Common Questions from Orlando Businesses
How quickly can you get a technician to Orlando?
We guarantee a 4-hour response from your call to a technician on site. Orlando is on an established route for us, not an outlying job. That is a commitment we put in the agreement, not a marketing line — and if you need tighter terms for Orlando, tell us what downtime actually costs you and we will put it in writing.
Do you service copiers you did not supply?
Yes. We regularly take over maintenance of existing equipment in Orlando, including machines placed by other dealers. We inspect it first and tell you honestly whether it is worth putting under contract or whether replacing it costs less over the term.
Can I rent a copier in Orlando short term?
Yes. Short-term rentals suit temporary offices, seasonal workloads, project sites, audits and events. If you need a machine in Orlando for a few weeks or months, renting is usually the cheapest route.
Need a machine for a short term instead? See copier rental in Orlando — daily, monthly and project rentals with delivery, toner and service included.
Machine already broken? We repair copiers and printers in Orlando on any major brand, including equipment we did not sell — see copier repair in Orlando.
Running more than a handful of devices? Managed print services in Orlando puts the whole fleet on one agreement and one cost per page, starting with a free audit.
Get a Quote for Orlando
Tell us your monthly page volume, how much of it is color, and how many people share the machine, and we will size it properly rather than selling you more device than you need. Call our Orlando line on (407) 478-1152, our main line on (888) 242-4242 or request a quote for Orlando.
Orlando sits in Orange County. If you are comparing options across the wider area, we publish a full Orange County copier leasing overview covering every community we serve there.
What the Machines Cost in Orlando
Monthly lease payments, with service and genuine consumables included. Most dealers will not publish these; we would rather you knew before you called.
| Machine | Type | Lease from |
|---|---|---|
| Brother HL-L6415DW | Mono laser printer, 52 ppm | $49 |
| Brother MFC-L9670CDN | Color all-in-one, 42 ppm | $69 |
| Ricoh IM 2510 | A3 mono multifunction, 25 ppm | $149 |
| Ricoh IM C2510 | A3 color multifunction, 25 ppm | $159 |
| Epson AM-C6000 | A3 color multifunction, 60 ppm | $209 |
The full range runs from $49 to $209 a month — every machine and its figure is on our copier leasing page. Your actual number depends on configuration, volume and credit approval, so tell us what you print in Orlando and we will quote it properly.
Nearby Areas We Also Serve
Orlando is part of our Central and North Florida coverage. We also lease and service copiers and printers in Horizon West, Kissimmee, Daytona Beach, Melbourne, Gainesville. For the full list of Florida cities we cover, see our service area.
Who You Are Dealing With in Orlando
RDS Team was started in Miami in 2008 by two people who had already spent their working lives in this industry. Gustavo Hermida and Mike Martin both began in 1982 — more than forty years each, over eighty between them — and first met in the mid-1990s at a large nationwide company, Gustavo a sales manager, Mike an operations manager.
Gustavo came up through business development and management: New York, Sales Manager at Ricoh Corporation, later VP of Sales at Nur Macro, now part of HP. Mike came up the other way — he started as a shop technician, worked his way up to operations manager, then founded his own company exporting the same equipment. In 2008 Gustavo walked into that office with the idea of opening a local operation, and they did.
The principle it was built on was simple: when the banks say no, we say yes. We look past the credit score at the business in front of us, which is why companies turned away elsewhere are running our equipment in Orlando today. RDS was named to the Inc. 5000 in 2018. The growth came from value and, above all, service. Read the RDS story or meet the team.
Brands We Lease and Service in Orlando
RDS is an authorized dealer for Epson, Ricoh, Brother and Canon wide format. We also sell and service HP. Every machine we place in Orlando is installed, maintained and repaired by our own technicians, not a subcontractor. Not sure which brand fits your volume? Call us on (888) 242-4242 and we will size it with you.
