Copier and Printer Rental for Orlando Trade Shows, Conventions and Events

Need a printer at a booth, a registration desk or a hotel war room for three days? RDS Team rents copiers, multifunction printers and wide-format machines by the day for events across Orlando, from the convention district on International Drive to hotel ballrooms and corporate offsites. We deliver, set it up on your network, keep it running and take it away when the event closes.

What Event Teams Usually Rent

  • A color multifunction printer for the registration desk: badges, agendas, last-minute handouts, scanning signed forms.
  • A desktop printer or all-in-one for a booth or a breakout room where space is tight.
  • A higher-speed machine for a production office printing hundreds of copies of a revised schedule overnight.
  • Wide format for signage, floor plans and posters that need replacing on site.

How an Event Rental Works

  • Rented by the day. There is no minimum term. Give us the dates, including setup day, and we quote them.
  • Delivered and installed by our own staff, not a courier. Standard equipment is usually delivered the same or next business day in Orlando; production and wide-format machines depend on configuration, so ask early.
  • Toner and service included for the whole rental, and a machine that stops working is swapped, not scheduled.
  • Collected at the end at no extra charge.
  • No credit decision. A rental is not financed, so there is no application to clear, which suits out-of-state exhibitors.

Before You Book: Three Things to Check With the Venue

Convention centers and hotels have their own rules, and they decide whether a delivery goes smoothly. Ask the venue or the show’s exhibitor services before the dates are confirmed:

  • Deliveries: whether outside vendors can deliver to your booth or room directly, and at what times.
  • Power: whether booth or room power is included or has to be ordered. A copier needs its own outlet.
  • Network: whether you will have wired internet or Wi-Fi at the booth if people need to print from laptops or scan to email. A machine can also print from a USB drive or a directly connected laptop.

Tell us the answers and we will plan the setup around them.

Orlando-Based, Not Shipped In

Our Orlando office handles delivery and service locally, so a problem on the show floor is a local call, not a wait for someone from out of town. For longer needs, see monthly copier rental in Orlando, or rental vs. lease if the need turns out to be permanent.

Common Questions

Can I rent a copier for just a few days in Orlando?

Yes. RDS Team rents by the day for events, with no minimum term. Delivery, setup, toner, service and collection are included.

How quickly can you deliver to an Orlando event?

Standard equipment is usually delivered the same or next business day in Orlando. Production and wide-format machines depend on configuration, so book them early.

Do I need a credit check to rent?

No. A rental is not financed, so there is no credit decision.

What if the machine breaks during the show?

Service is included for the whole rental, and a rental that stops working is swapped.

Call our Orlando line on (407) 478-1152, the main line on (888) 242-4242, or request a quote with your dates and venue.