Copier Leasing for Real Estate Offices

Real estate offices print two very different things: contracts nobody sees, and marketing everybody does.

Contracts and Collateral

Purchase agreements, disclosures and closing packets are long, monochrome and time-sensitive.
Listing presentations, flyers and brochures are short, color-critical and represent your brand in
someone’s hands. A machine that does the first well and the second badly costs you listings; a
machine specified only for the second costs you money on every contract.

Agents Are Rarely at Their Desk

Mobile printing from phones and tablets, and scan-to-email that reliably reaches the transaction
coordinator, matter more in this sector than almost any other. So does secure release — an
agreement left in a shared output tray in an open-plan brokerage is a real problem.

Floor Plans and Site Maps

If you produce floor plans, site plans or large-format marketing, that is a different machine
again. We carry wide-format alongside the office equipment and will tell you honestly whether your
volume justifies bringing it in-house or whether you are better outsourcing it.

What We Usually Place

For most brokerages a single color A3 multifunction covers both jobs — the
Ricoh IM C2500 from $169 a month, or the
IM C4500 from $179 where marketing volume is heavier. Where
contract printing dominates and color is occasional, pairing a monochrome
IM 2500 from $149 with a smaller color unit is usually
cheaper per page than putting everything through one color device.

Common Questions

What copier is best for a real estate office? Usually a single color A3 multifunction that handles both long monochrome contracts and color listing presentations. Where contract volume dominates, pairing a monochrome machine with a smaller color unit is often cheaper per page.

Can agents print from phones and tablets? Yes. Mobile printing is standard on the machines we place, along with scan-to-email so signed documents reach the transaction coordinator directly.

Can you handle floor plans and large format? Yes, we carry wide-format equipment. We will also tell you honestly when your volume does not justify bringing it in-house.

What Every Agreement Includes

• Guaranteed four-hour on-site response, written into the service agreement
  rather than quoted as an average.
• If a machine under contract cannot be repaired, we replace it. No argument
  about whose problem a dead machine is.
• Our own technicians. RDS employees who carry common failure parts, so most
  calls close on the first visit.
• Installation, network and scan setup, and training included.

Talk to Us

Tell us your monthly page volume, how much of it is color, and how many people share each
machine, and we will size it properly rather than selling you more device than you need. Call
(888) 242-4242 or request a quote.

See copier leasing for terms and monthly figures,
copier repair if you already have equipment, or
managed print services if you are running a fleet.