Copier Leasing for Law Firms
Law firms print more than almost any other office of the same headcount, and almost all of it is black and white, confidential, and attached to a deadline.
What Legal Work Does to a Copier
Exhibit sets, discovery production, closing binders and court filings arrive in bursts and they
arrive late. A machine sized for average volume will be the bottleneck on the day it matters, and a
machine that jams on a 400-page duplex run at 6pm is a genuine problem rather than an annoyance.
The workload is also overwhelmingly monochrome, which changes what you should be buying. Paying
for a color-heavy device that prints black text all day is a common and expensive mistake.
Confidentiality at the Machine
The document sitting in the output tray is the weak point in most firms’ security. Secure release
holds every job until the person who sent it enters a PIN or taps a badge at the device, so nothing
prints into an empty corridor. It is the single most useful control we install in legal offices, and
it costs nothing extra on the machines we place.
Scanning matters as much as printing. Duplex document feeders that handle mixed originals without
double-feeding are what make digitizing a file room survivable.
Cost Recovery
Firms that bill print back to matters need per-user and per-code tracking at the device. That is
a configuration decision, not an expensive add-on, and it should be set up at installation rather
than retrofitted a year later when someone asks where the paper budget went.
What We Usually Place
For most firms the answer is an A3 monochrome multifunction with a fast feeder and a finisher —
the Ricoh IM 2500 from $149 a month at the lower end, up to
the IM 6000 at 60 ppm from $199 for a firm producing real
volume. Where color is occasional rather than routine, an
IM C2500 from $169 covers both without paying twice.
Common Questions
What copier is best for a law firm? Usually an A3 monochrome multifunction with a fast duplex document feeder and a finisher. Legal volume is high, deadline-driven and overwhelmingly black and white, so paying for a color-heavy device is money spent in the wrong place.
Can we stop documents sitting in the output tray? Yes. Secure release holds each job at the device until the sender enters a PIN or taps a badge. It is standard on the machines we place and is the most useful confidentiality control in a legal office.
Can we bill printing back to matters? Yes. Per-user and per-matter tracking is configured at the device. It should be set up at installation rather than retrofitted later.
What Every Agreement Includes
- Guaranteed four-hour on-site response, written into the service agreement
rather than quoted as an average. - If a machine under contract cannot be repaired, we replace it. No argument
about whose problem a dead machine is. - Our own technicians. RDS employees who carry common failure parts, so most
calls close on the first visit. - Installation, network and scan setup, and training included.
Talk to Us
Tell us your monthly page volume, how much of it is color, and how many people share each
machine, and we will size it properly rather than selling you more device than you need. Call
(888) 242-4242 or request a quote.
See copier leasing for terms and monthly figures,
copier repair if you already have equipment, or
managed print services if you are running a fleet.
