Copier Leasing for Schools and Districts
Schools print in waves. Nothing happens for a fortnight, then an entire department needs 600 packets before Monday.
Volume Arrives All at Once
Sizing a school machine on monthly averages is how you end up with a device that is fine in
October and useless in August. What matters is what happens on the heaviest day of the term, and
whether a jam at that moment gets fixed the same day.
Almost all of it is monochrome, which means the money belongs in speed, paper capacity and
finishing rather than color. Staple and hole-punch finishing removes a job that otherwise falls on
staff who should be doing something else.
Budgets, POs and Bids
Schools and districts buy differently to businesses — purchase orders, fiscal-year timing, and
often a formal bid. Predictable monthly figures matter more than headline discounts, which is why we
publish our pricing rather than making you request it. Every figure on
our leasing page is a monthly payment including service and
consumables.
Tracking Use by Department
Per-department and per-user tracking answers the question every business manager eventually asks
about where the print budget actually goes. Set at installation, it costs nothing and it makes the
next budget conversation an evidence-based one.
What We Usually Place
For a school office, an A3 monochrome multifunction with high paper capacity and finishing — the
Ricoh IM 4000 at 40 ppm from $179 a month, or the
IM 6000 at 60 ppm from $199 where a single machine serves
the whole building. Classroom and department printers are usually better served by compact units
such as the Brother HL-L6415DW from $49.
Common Questions
How should a school size a copier? On the heaviest day of the term, not the monthly average. School volume arrives in waves around term start and assessment periods, and a machine sized on averages becomes the bottleneck exactly when it matters.
Do you work with purchase orders and district bids? Yes. We publish monthly pricing including service and consumables so figures can be taken into a budget or a bid without a discovery call first.
Can we track printing by department? Yes, per-department and per-user tracking is configured at installation at no extra cost.
What Every Agreement Includes
- Guaranteed four-hour on-site response, written into the service agreement
rather than quoted as an average. - If a machine under contract cannot be repaired, we replace it. No argument
about whose problem a dead machine is. - Our own technicians. RDS employees who carry common failure parts, so most
calls close on the first visit. - Installation, network and scan setup, and training included.
Talk to Us
Tell us your monthly page volume, how much of it is color, and how many people share each
machine, and we will size it properly rather than selling you more device than you need. Call
(888) 242-4242 or request a quote.
See copier leasing for terms and monthly figures,
copier repair if you already have equipment, or
managed print services if you are running a fleet.
