Document Management
Increase business agility with DocuWare
DocuWare enhances business agility by offering solutions to efficiently manage, store, and share documents from any location or device. Its features include automated workflows for simplified approvals and processing. With options for on-premise or cloud solutions, DocuWare facilitates user adoption, document security, and provides a seamless customer experience. This ensures teams remain productive, processes stay operational, and documents are secure, accessible, and compliant. Additionally, it offers integration capabilities with various applications to create seamless workflows.
Document Management
Benefits with DocuWare
DocuWare enhances efficiency by enabling users to easily find and retrieve all related documents with a single search. It allows sorting and filtering to narrow searches for quicker results. By automating capture, indexing, routing, and archiving tasks, DocuWare reduces manual document handling, allowing businesses to focus on strategy and growth. This increased efficiency and automation make businesses more agile and competitive, enabling faster responses to customer and business needs.
Document Management
An ideal solution for distributed and remote teams
DocuWare allows users to find and manage documents and workflows across various devices, including laptops, home PCs, and smartphones, through secure access available only to authorized users. Task lists, email notifications, and reminders keep everyone informed and ensure digital workflows progress smoothly. With internet access, documents can be accessed from anywhere, enhancing flexibility and productivity by eliminating manual tasks and delays associated with paper documents. By removing barriers to customer service caused by distributed teams and paper-based processes, DocuWare enables businesses to exceed customer expectations and stay competitive.
Document Management
Accelerate the speed of your business with digital workflows
DocuWare minimizes time spent on paper management, allowing focus on strategic growth activities. Electronic documents are stored in a centralized, backed-up repository, ensuring security and preventing loss, with access restricted to authorized individuals. DocuWare’s workflows facilitate instant information sharing. Users can utilize pre-built workflows or create ad-hoc processes as required, flag exceptions for quick response and issue resolution, and empower teams with faster approvals, reviews, and records retention policies, enhancing overall efficiency and productivity.
Document Management
See results fast when you automate business processes
Automating business processes across departments and industries enhances efficiency and data security:
- In Accounting, automate invoice approvals and AP processes, accelerating Accounts Receivable with stress-free audits.
- In Human Resources, streamline the interview process and enable employee self-service actions to save time.
- In Healthcare, secure medical records processing ensures restricted access to patient records.
- In Manufacturing, clear documentation of process documents ensures production stays on budget and schedule.
- In Education, automate workflows for processing and sharing student records and financial documents to meet compliance requirements.
Document Management
Protect your data and stay compliant
DocuWare offers robust support for various regulatory guidelines such as HIPAA, GDPR, Sarbanes-Oxley, SOC 2, and Type I security. Key features include rights-protected access, legally binding digital signatures, and file encryption options. Workflow and document access are managed via password-secured rights, with control over versioning and changes, along with specified permissions for viewing, editing, and storage. Activity logging and reporting ensure transparency, while records retention schedules can be created and managed. Additionally, data encryption safeguards information, rendering it inaccessible even to system administrators.
Document Management
Leverage integrations to digitize paper and work anywhere
DocuWare simplifies document archival and retrieval by offering integrations with around 500 different applications, including popular ones like SAP, Sage, QuickBooks, and MS Dynamics. Users can store documents and emails directly from Outlook™ and transfer business data seamlessly into ERP systems. Additionally, DocuWare integrates with Ricoh devices for scanning, indexing, and printing, and offers advanced integrations into third-party products through Smart Integration Workflows. Other features include Smart Connect for seamless application connections, Intelligent Indexing for automatic document indexing, the DocuWare Printer for direct printing from line of business applications, and mobile apps for on-the-go document access and scanning. These integrations enable users to accomplish tasks more efficiently and effectively.
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Quality First, Cost Second
Intelligent
GreenLine Solution
GreenLine copiers: Remanufactured Ricoh MFPs meet ISO 9001:2008 standards, reducing environmental impact. Reliable, high-performance, cost-efficient, and eco-friendly access to like-new MFPs and printers.
Undergoes stringent quality control testing by certified technicians to ensure reliability.
About Us
Why Businesses Stay With RDS Team
Most of what makes a copier company good or bad only shows up after the sale.
A guaranteed four-hour on-site response, written into the service agreement.
Not quoted as an average, which is how most dealers word it. RDS Team has served Florida businesses since 2008 and holds nearly 200 Google reviews at 4.9 out of 5.
We are an authorized dealer for Ricoh, Epson and Brother, working out of Miami and Orlando with our own technicians rather than a subcontracted service company. If a machine cannot be repaired on the spot you get a loaner the same day, and if a machine under contract cannot be repaired at all, we replace it.
Copiers, printers, managed print, interactive whiteboards and VoIP, on flexible monthly or Costsaver lease plans from $149 a month with service, parts and toner included.
No hidden fees and no separate repair bills. What the agreement says is what you pay.
