Managed Print Services Across Florida

Print costs hide well because they never arrive as one bill. They are split across toner orders,
service calls, parts, leases and the desktop printer somebody bought on a card. RDS Team brings the
whole estate onto a single managed agreement — supplies, service, parts and monitoring
included — so the cost becomes visible, forecastable and negotiable.

Where the Savings Actually Come From

Not from toner pricing, which is where most proposals focus and where the smallest amount of
money sits. The savings are in fleet size. A desktop unit typically costs several times more per
page than the department machine ten feet away, and most estates have too many of the former and
too few of the latter. Retiring those, consolidating supply and service onto one agreement, and
defaulting color and duplex sensibly is where the number moves. All of which is specific to your
estate, which is why we count first and quote second.

What a Managed Print Program Covers

• Automatic supplies. Devices report their own levels and toner ships before
  anyone runs out. No more cupboard full of cartridges for a machine you retired.
• Proactive service. Monitoring flags faults and consumable wear before they
  become a call, and our guaranteed four-hour on-site response covers the ones that get through.
• Right-sizing the fleet. Matching devices to what each floor and department
  actually prints, rather than to what was bought piecemeal over ten years.
• Security and release control. Badge or PIN release so documents are not left
  sitting in the tray, plus user-level rules on color and duplex where the volume justifies it.
• Reporting that gets read. Volume by device, department and location, so the
  renewal conversation runs on evidence instead of impressions.

The Assessment Comes First

We do not quote a per-page rate off a phone call. An assessment measures what the estate actually
prints, device by device, and it routinely finds volume nobody knew about — a workgroup
machine running at triple its rated volume, or a floor of desktop units quietly costing more than
the copier they were bought to avoid using. You get that picture whether or not you go ahead.

Equipment We Manage

We are an authorized dealer for Ricoh,
Epson,
Brother,
Canon and
HP, and we manage estates containing Kyocera,
Sharp, Xerox, Konica Minolta and Toshiba equipment as well. You do not need to have bought any of it
from us.

What It Works Alongside

Managed print sits on top of however you hold the equipment. If you are replacing devices as part
of the program, see copier leasing for terms and
starting prices. If you are keeping what you have,
copier repair and service covers it under the same
four-hour response.

Where We Run Print Programs

We manage print estates across Florida from our Miami headquarters and our Orlando location,
including multi-site businesses with offices in more than one metro. Pick your city for local
detail.

Miami, Doral, Fort Lauderdale, Boca Raton, West Palm Beach, Orlando.

Common Questions

What does managed print actually include? Supplies, service, parts and monitoring on one agreement, billed against your real page volume. Devices report their own toner levels and consumables ship before anyone runs out.

Where do the savings really come from? Fleet size, not toner pricing. Most estates run too many small desktop units that cost several times more per page than the department machine a few steps away. Consolidating those saves more than any price negotiation on cartridges.

Do we have to replace our existing equipment? No. We manage estates containing equipment we did not sell, across every major brand. Where a device is costing more to run than it is worth, we will show you the arithmetic rather than simply proposing a replacement.

How do you work out what we are spending now? We count first and quote second. A print assessment measures actual volumes by device and department, because print costs hide well – they never arrive as a single bill.

What response time comes with it? The same guaranteed four-hour on-site response as our service agreements, plus proactive monitoring that flags wear before it becomes a call.

Is there a minimum size? No hard floor, but managed print earns its keep once you are running several devices across one or more locations. Below that a straightforward service agreement is usually better value, and we will say so.

Worth Reading

Copier cost per page goes through click charges, overage rates and the difference between duty cycle and recommended monthly volume — the specification most proposals quote wrongly.

Book a Print Assessment

The assessment is the useful part even if you go no further, because it tells you what you are
actually spending. Call (888) 242-4242 or
request an assessment.